Email Correspondence to Artists

November 7, 2024

Hello, artists!

If you think you missed previous emails, you can find them here: https://www.97116artshow.com/artist-correspondence/

Here’s a whole bunch of information, some of it repeated from the last email. Visit that link above if you don’t know your artist number.

Maximum Quantities

[5] Exhibited pieces $150 each or less (2D hung 12″ x 12″ or smaller and/or 3D tabled at 12″ x 12″ x 12″ or smaller including frames & bases)
[3] Matted or board-backed bin work at 16″ x 20″ or smaller and $150 each or less – must have plastic protective sleeves.
[10] Cards at $10 each or less – okay to label with one sticker each, must have name, artist #, and price. Should also have plastic protection to avoid fingerprints, but not required if you don’t have the sleeves. If it’s a greeting card, you should include the envelope for the patron. Cards can be duplicates from last year, but fresh is better.

Didn’t Make Five Exhibit Pieces? – Creation date doesn’t matter, but work does have to fit size requirements and be new to the 97116 Art Show.

Labels (x 2 this year PLUS Fill out the Inventory) Use either this Word or PDF documents for labels. Just use your best handwriting if the fillable PDF fields don’t work for you. If your work is too small for affixing, securely tape it to a hang tag. Bin work needs labels too, but cards may have a sticker with artist name, artist number, and price. If there is room, you may also secure a business card to the back or bottom of your work or in sleeves of cards, etc.

Follow Display guidelines, this year 2D can be wired or attached via Command Strips that YOU provide.

Inventory prior to delivery: Every artist needs to fill out accurate inventory for each piece, plus have usual labels. This is for sales and the gallery-covered insurance once installation is complete and approved. You must list each display piece, card, and bin piece separately. The deadline for this is just before you drop your work, so do it before you bring work and make sure it matches what you bring.

Artwork Drop Dates / Times: (firm, okay to send someone with your work)

Deliver everything at the same time.

Friday Nov 8, 6:30 – 8:30PM
Saturday Nov 9, 11:00AM – 2:00PM
Sunday Nov 10, 12:00-3:00PM

Drop Location: Kathrin Cawein Art Gallery on Pacific University campus2043 College Way, Forest Grove, OR 97116

Marketing – The easiest way for us to promote your art is if you follow these steps.

Make sure your Sharing and remixes is turned on under Settings and privacy
Make a post or reel on Instagram
Tag @97116artshow in your caption that way we can remix or repost it
Only use Facebook? Just tag @97116artshow in your post

Mark yourself as “Going” on our Facebook event: https://www.facebook.com/events/1740551549747466
We will also have postcards and a few posters available for you to share. Cherie Savoie Tintary, thank you for spreading so many of them around, and for contacting TVCreates and media for us!
Things we’d like donated:

blue painters tape (4 rolls normal width, can you bring one?)

Things we’d like to borrow:

Floor standing card rack
Print rack / display bin

Volunteers Needed:
We still need a lot of help to make this show happen, please take a look at the Sign Up to see if you can volunteer for any of the tasks. Maybe even ask people you know.

Opening Reception:Friday November 15, 6PM-10PM (Food and *drinks until 9PM)

Opening Weekend Sat & Sun Noon – 4PM, Nov 16 & 17
Extended Exhibit: Monday – Saturday 10AM – 5PM Nov. 18 – Dec. 7
*opening reception attendees 21+ will be given one alcoholic beverage ticket courtesy of Cawein Gallery, additional drinks will need to be purchased with April & Emily at the sales desk.

Payouts & strict Pick Up are listed in the previous email (below.) Use the link at the beginning of this email to learn more, please.

Cheers! April

November 1, 2024

Hello, Artists!
It’s wonderful to see so many familiar names, thank you for making us one of your community art shows each year. Newcomers, welcome! We hope your experience with the show keeps you coming back.
The end of this email will contain your VERY import artist number. It needs to be on every label / sticker, including each card. This is how we sell your artwork. Parents of April’s students, if you need assistance in readying for the show, talk to me.

The second most important thing is your inventory.

Inventory: Every artist needs to fill out accurate inventory for each piece, plus have usual labels. This is for sales and the gallery-covered insurance once installation is complete and approved. You must list each display piece, card, and bin piece separately. The deadline for this is just before you drop your work, so do it before you bring work and make sure it matches what you bring.

Labels (x 2 this year PLUS Fill out the Inventory) Use either this Word or PDF documents for labels. Just use your best handwriting if the fillable PDF fields don’t work for you. If your work is too small for affixing, securely tape it to a hang tag. Bin work needs labels too, but cards may have a sticker with artist name, artist number, and price. If there is room, you may also secure a business card to the back or bottom of your work.

Drop Artwork: (firm, okay to send someone with your work)

Deliver everything at the same time.

Friday Nov 8, 6:30 – 8:30PM
Saturday Nov 9, 11:00AM – 2:00PM
Sunday Nov 10, 12:00-3:00PM

Reception: Friday Nov. 15th from 6pm-10pm and all food / drinks will be facilitated by Cawein Gallery / Pacific University / Bon Appétit. Expect alcohol to be no-host.
Kathrin Cawein Gallery of Art, 2034 College Way, Forest Grove, OR 97116

Exhibit: Nov 15th – Dec 7, Live grab-n-go sales opening weekend, then online sales and red dots Nov 18 – Dec 7.

Display: For 2D work you have a choice between secure wiring or Command Strips ~ if the work is flush and light enough. See detailed descriptions in the Guidelines & Resources.

Marketing: We’ll rely on a lot of word of mouth and social media sharing since the Oktoberfest fundraiser was a bust. If you post a work that’ll be in the show, please tag @97116ARTSHOW so we can promote you too.

Pick Up Slip: When you drop your work, your pick up slip will be made and left for unsold artwork, so all of your work, bin work, and cards need to be delivered at the same time.

Payouts: By Dec 7th for opening weekend sales, by Dec 31st for subsequent sales

Pick Up Unsold Work: Sunday Dec. 8th 12pm – 4pm only, okay to send someone

Reminders:

– 12”x12” framed size max, or 12”x12”x12” for 3D including pedestal (depth & weight limits in Guidelines)

⁃ Maximum quantities:

display work = 5,
bin work = 3,
cards = 10

⁃ Maximum price for display & bin work = $150, Cards = $10 max

⁃ Artist gets 80%, Show takes 20%Need more info? Please look at the Artist Guidelines before asking, otherwise April will answer as soon as she can.
We need help! We always rely heavily on volunteers, so if you think you could help with any of the tasks listed at our Sign Up we’d be very grateful.
Cheers!April & Emily

Artist Number Assignments:

1	A. Georgi Frie
2	A. Isabelle Amezcua
3	Abigail Serido
4	Adam Stare
5	Aiko Jeschke
6	Alissa McLain
7	Amariany Keller
8	Amy Jones
9	Amy L Solomonson
10	Amy Stoner
11	Andy Haugen
12	Anita Silva
13	Anya Doll
14	April Hoff
15	Arliss Marcel
16	Arturo Villaseñor
17	Asha Jagannathan
18	Ashley Stare
19	Austin Silva
20	Barb Sedgwick
21	Bean Alcoke
22	Beckett Holt
23	Blake Duyck
24	Bonnie Burbidge
25	Brady Geiger
26	Brayden McIntosh
27	Carmen Mitchell
28	Carolyn Pettitt
29	Cece Applekamp
30	Charlotte Lumae
31	Charmel Herinckx
32	Cherie Savoie Tintary
33	Chris Goldthorpe
34	Christine Hurayt
35	Dan Hatcher
36	David Jeschke
37	Dealiliah Jeschke
38	Debbi Estes
39	Dorothy Smith
40	Elina Zebergs
41	Elise Wahl
42	Eliza Stare
43	Elsie Magner
44	Emily Lux
45	Eva Gough
46	Finnigan Mckee
47	Gail Harris
48	Gail S. Green / Frolic
49	Gayle Pedemonte
50	Geneva Houx
51	Gordon Campbell
52	Grayson Johnston
53	Greta Jean Miranda
54	Handsama Images/Anthony Huebner
55	Heather Smith
56	Helvi Smith
57	Hunter Holt
58	Isla Brittain
59	Jan Auten
60	Jason Holt
61	Jeanne Levy
62	Jessica Oceguera
63	Kai Jeschke
64	Kamelia White
65	Katana Jeschke
66	Kate McCallum
67	Kathy Hawthorne
68	Kavita Ajit Gavand
69	KC Wolfe
70	Kelly Holt
71	Kole Meinhart
72	Kristine Marcille
73	Laura Hopper
74	Lee Smith
75	Linda Allen
76	Linda Jerome
77	Loni Sanders
78	Lora Huebner/OhHue Watercolor
79	Lorraine Warren
80	Loxley Norman
81	Mable Peterson
82	Maggie Jeschke-Carrillo
83	Maggie Mckee
84	Marco Serido
85	Maren Magner
86	Maricela Xuncax
87	Maureen Zoebelein
88	McKenzie Peterson
89	Medha Joshi
90	Meeghen Gough
91	Megan Wright
92	Melissa Villagrana
93	Merry Goldthorpe
94	Milo Alcoke
95	Mollie Hammar
96	Nader Khoury
97	Nadia Shaik
98	Natalie Harwood
99	Nate Marcel
100	Nick Gustafson
101	Nora Cooper
102	Normalflip
103	Orson Marcel
104	Owen Stare
105	Pat Otte
106	Patti Isaacs
107	Rohan Krishnan
108	Rosie Clarke
109	Roy Miranda
110	Ryan Mckee
111	Shesna Calkins
112	Shiela Lesh
113	Sierra Gustafson
114	Stevie Woods
115	Suchitra Komandur
116	Susan Day
117	Teal Buehler
118	Tyler Brumfield
119	Valerie pace Donley
120	Vanaja Mulagada
121	Veronica Bartlett
122	Willa G. Harrelson
123	Zoe Stanek
124	Lauren Michel
125	Lieta Gratteri
126	Oliver Beil

October 12, 2024

Hello, Artists!

Despite what you may have heard, April and Emily are producing the 97116 Art Show again this year. 97116 artist and gallery director, Tyler Brumfield, reached out to ask if we’d be interested in exhibiting at the Kathrin Cawein Gallery at Pacific University. We said yes. After meeting with gallery coordinator and 97116 artist, Stevie Woods, we learned they hoped to exhibit longer than our show runs which means a few significant changes for 2024. Please take a look at the listed changes and if you’ve already registered but these aren’t acceptable, let April know and she can withdraw your entry.

What’s New:

Longer exhibit
Accurate inventory required
Two different payout dates
Choose payout method on inventory form
Only three days for dropping work
Only one day for unsold work pick up
Fewer funds for marketing
Okay to use Command strips
Pick up slip made during drop off
Gallery handles reception & no-host alcohol

Exhibit: Nov 15th – Dec 7, Live grab-n-go sales opening weekend, then online sales and red dots Nov 18-Dec 7

Payouts: By Dec 7th for opening weekend sales, by Dec 31st for subsequent sales

Drop Artwork:

Friday Nov 8, 6:30 – 8:30PM

Saturday Nov 9, 11:00AM – 2:00PM

Sunday Nov 10, 12:00-3:00PM (okay to send someone with your work)

Pick Up Unsold Work: Sunday Dec. 8th 12pm – 4pm only, okay to send someone

Marketing: We’ll rely on a lot of word of mouth and social media sharing since the Oktoberfest fundraiser was a bust.

Display: For 2D work you have a choice between secure wiring or Command Strips ~ if the work is flush and light enough. See detailed descriptions in the Guidelines & Resources.

Pick Up Slip: When you drop your work, your pick up slip will be made and left for unsold artwork, so all of your work, bin work, and cards need to be delivered at the same time.

Reception: The reception will be Friday Nov. 15th from 6pm-10pm and all food / drinks will be facilitated by Cawein Gallery / Pacific University / Bon Appétit. Expect alcohol to be no-host.

What’s still the same:

⁃ Deadline to enter Oct 31st

⁃ No fee to enter

⁃ 12”x12” framed size max, or 12”x12”x12” for 3D including pedestal (depth & weight limits in Guidelines)

⁃ Maximum number of displayed work = 5, bin work = 3, cards = 10

⁃ Maximum price for work = $150, Cards = $10 max

⁃ All ages welcome

⁃ Artist gets 80%, Show takes 20%

⁃ Artwork must be ready for display, volunteers will not be able to add wiring or strips

⁃ Artist number must be on every piece, including cards (assigned Nov 1st, see Guidelines for more info)

⁃ Show organizers reserve the right to refuse work that does not meet requirements

⁃ Volunteers will be needed, though different tasks since the Gallery is graciously taking on the reception. The Volunteer SignUp Genius is live.

Haven’t registered yet, go ahead: https://www.97116artshow.com/usp_form/2024-artists/

Need Spanish version? https://www.97116artshow.com/usp_form/2024-artists-esp/

Are you an artist who likes to sell their work in a booth setting? Reach out to FGPublicArts@gmail.com before Oct 25th to ask for an application to be considered for “Fall Into Art” happening next to our show on Sat. Nov 16, 12-4pm. Brought to you by the Forest Grove Public Arts Commission.

Have work completed that you want considered for the poster? Email a sharp high quality image by October 31st.

We do hope you will find this year’s changes a positive opportunity, work will be seen in a well-lit gallery setting and for an extended period of time. Please pardon how long it’s taken this email to get to you, April is having health struggles again. That said, please assist us in getting the word out to other artists in Columbia, Washington, and Yamhill counties before October 31st. Also, talk up the Opening Reception Friday Nov 15th and exhibit dates through Dec 7th.